Top 3 Ways to Always Be Prepared for a Business Meeting

There is nothing more frustrating than preparing for a business meeting and then having something come up that prevents you from attending. Not only do you have to reschedule, but you also have to scramble to try and get prepared again. This can be a massive waste of time and energy. So here are the top three ways to always be prepared for a business meeting so that you never have to worry about something coming up last minute:

1) Use Planning and Organisation Apps

There are several apps available that can help you to plan and organise your business meetings. By using one of these apps, you can make sure that all the details of your meeting are in one place and that you have everything you need to hand in.

Some of the best planning and organisation apps include:

  • Evernote
  • Trello
  • Todoist*

Using a planning and organisation app will help you to keep on top of all the details of your meeting so that you can focus on the task at hand. It will also ensure that nothing gets forgotten and that everyone is clear on what needs to be done.

2) Set a Daily and Weekly Goal List

This will help you stay on track with what needs to be accomplished before the meeting. If you have a big project that needs to be completed, break it down into smaller tasks to better focus your attention. For example, if you need to create a presentation for the meeting, create a timeline for each task leading up to the presentation date. This will ensure that everything is done promptly and helps to avoid any last-minute scrambling.

In addition to setting goals for yourself, make sure to keep an eye on deadlines that others have set for you. For example, if someone else depends on you for something, make sure you deliver what is expected of you to avoid any issues during meeting time.

Last but not least, always remember to review your goals and deadlines the night before the meeting so that you can go into it with a clear head. This will help you be as prepared as possible and avoid any surprises.

3) Calculate Your Travel Time Beforehand

This is especially important if you have to travel a long distance or during rush hour. It’s better to be 30 minutes early than five minutes late. You can use this time to review your materials, relax and think through any last-minute questions you might want to ask. If you’re driving, make sure you know where you’re going and give yourself plenty of time to get there.

If you’re taking public transportation, check the schedule ahead of time to know when to leave. When using public transport or driving yourself, you can use travel time apps to help you plan the best route for your journey. For example, here maps distance matrix can be used to calculate numerous routes for various transportation methods simultaneously. This can help you avoid high traffic areas to ensure that you are never late for a meeting. 

Being prepared for a business meeting doesn’t have to be stressful. You can ensure that you are always on time and ready to go by following these simple tips.

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